Clever Tech Tip: Create an Email Address for Your Home

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Get this: Over 300 billion emails are sent and received daily. Gmail is, of course, one of the biggest providers out there.

If you are a Google user, make sure your account is secure. Your inbox contains a ton of information that you don’t want to fall into the wrong hands. Tap or click to five vital safety steps.

Speaking of security, have you ever been copied on an email you shouldn’t have seen? It happens. Tap or click for the appropriate label for including contacts in the CC or BCC field.

For most of us, organizing email is more of a dream than a reality. I recommend a smart tip to every homeowner: set up an email address just for your home.

Why do you need a digital home for your physical home

In the past five months I have sold the house we have lived in for 17 years and purchased a temporary house that we are living in until our new home is built. This is the continuous stream of details from three homes, including utility bills, repair bills, home inspection reports, insurance documents, cable and internet bills, landscaping services and much more.

Even if you’ve lived in the same house for years, emails can pile up. Creating an email account specifically for your home helps you manage and track all those messages without losing anything in the sea of ​​your main inbox.

It’s a good idea to share a dedicated personal email address with other members of your household. You and your spouse can manage the messages without disturbing each other to convey this or that.

If you need more convincing, it’s a great idea to use this email to set up accounts for things like streaming services, Pinterest, grocery delivery, and anything home-related.

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Cheerful man sitting in front of his computer screen eating and working.

Set up your home email address

There are two ways to do this: you can create a brand new email account with its login details or create an alias account linked to your primary email address.

Both have pros and cons, but using an alias account is the easiest. You can set up a folder (or multiple folders) to capture all emails sent to this account in your primary inbox.

Here’s a nifty trick.

  • To create an alias in Gmail, simply add a plus sign and a word or phrase to your primary email address. It looks like this: [email protected]
  • Now you can set up a folder (Gmail calls these labels) to transport mail to this address in one place. Here’s how:
  • In the search box at the top, click the Show search options icon.
  • In the “To” field, enter your new personal email alias, then click Create a filter.
  • Choose what you want the filter to do. Select Skip Inbox if you want these emails to skip your main inbox and only appear in a special folder. You can also choose Apply Label > New Label to create a new folder where you want your messages to go.
  • Click on Create a filter to finish.

This will only affect new emails that arrive in your inbox and will not apply retroactively. This brings us to our next step.

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Dad holds their daughter at the kitchen table while mom checks email, baby-free, on her laptop next to him.

Dad holds their daughter at the kitchen table while mom checks email, baby-free, on her laptop next to him.

Start organizing quickly and easily

Next, organize the emails you already have so you can apply the label you created above. This will put your home messages in one place. If you choose to create a new account instead, you can start transferring old messages there.

Search your inbox and label relevant emails for your new personal email address. It also gives you the option to delete those you no longer need.

If you regularly receive home-related messages from certain senders, there is no need to email them. It’s easier to set up automatic forwarding for specific contacts, sending those messages to your new inbox or label.

Here’s how to set up automatic contact forwarding using filters in Gmail:

  • Open the Gmail account from which you want to forward messages.
  • Click it check box next to the email you want and click on the three points at the top of the page.
  • Click on Filter messages like these. Check that the sender’s address is in the Of field.
  • Click on Create a filterthen Add forwarding address.
  • Enter the address of your new inbox and click Nextthen Proceed.
  • You will need to confirm the transfer request in your inbox.
Close up of female hands on laptop keyboard.

Close up of female hands on laptop keyboard.

If you’re using Outlook instead, follow these steps:

  • Open the Outlook account from which you want to forward messages.
  • Go to Settings > View all Outlook settings.
  • Select Mail > Rules > Add a new rule.
  • Enter a name for the rule.
  • Open the Add condition drop-down menu and select Of.
  • Enter the e-mail address you want to forward to your new inbox.
  • Open the Add action drop down message and select Transfer to.
  • Enter the address of your new inbox and click to safeguard.
  • Want more email tips? Check out these free guides

My team and I create practical, easy-to-follow instructions to help you get things done in your digital life.

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