10 of the best Gmail tips and tricks you should be using
Most people only use their inbox to send and receive messages. However, there are many secret tricks you can use to speed up your workflow. Bookmark this page as we share the best Gmail tips and tricks you’ll use again and again.
Tip #1: Stop making your inbox a gold mine for cybercriminals. Tap or click here for a mistake you make with your email that hackers love. Here are a few other things you should know.
In your Gmail inbox, you’ll find many hard-to-find features. Think of them as pearls hidden inside a clam. Once you remove these 10 hidden features from Gmail, they can make your digital life easier.
1. How to cancel a sent email
Right after sending an email, you can cancel it. You will see a small box appear in the bottom left corner of Gmail that says “Message sent”. Next to it, you will see two options: Cancel or Show message. Click on to cancel to make sure your recipient doesn’t see the email.
Here’s what it looks like:
If you want even more time to make up your mind, good news. You can adjust the time you have before this option disappears. To choose how much time you have to resume a message, follow these steps:
- Go to Gmail and head to Settings.
- Tap or click See all parameters.
- Next to Undo Send, choose whether you want a five, 10, 20, or 30 second undo period.
Just like that, you’ve given yourself more time to avoid mistakes in the future. Here is another of the best Gmail tips and tricks.
2. Repeat emails so you don’t forget them
The Snooze feature lets you save an email for later. It’s like putting a pin on a conversation so you can revisit it when you have more free time. You can choose a pre-selected or custom time when the email can appear at the top of your inbox.
For example, maybe you are putting out fires at 8 a.m. and you know you will have more time at 3 p.m. Select the email you want to check and click the clock icon on the far right:
Hit Roupillon and choose the time you want to review the email. You can even repeat multiple messages by selecting them all at once. Later, you can find the queued emails by going to Menu > Waiting.
3. Use advanced search to find exactly what you’re looking for
If you have thousands of emails cluttering your inbox, finding a particular email can feel like searching for a needle in a haystack. Luckily, you can use hacks to narrow down the search.
For example, you can type from: and type someone’s email to filter out all other senders. This is useful if you want to review past discussions. You can also type matter: to search for particular words in the subject line. Here is the full list of Gmail search operators to save time searching your inbox.
4. Of all the best Gmail tips and tricks, this one is especially useful
Insert dots in your email address to filter messages from different senders. Suppose your email address is [email protected] and you are subscribed to several streaming services. In these streaming accounts, add a plus sign and another word, such as [email protected]
All email correspondence from these accounts will still go to your main Gmail account, but now you can easily filter them into specific folders or find them quickly via the search bar.
Pro tip: If you start receiving emails that you didn’t sign up for and they contain your personalized plus sign, this can give you a pretty good idea of which companies or services have shared your information.
RELATED: 5 clever Gmail tricks to save you time and keep your emails private
5. Schedule emails
Do not press the send button if you want your email to be sent at a specific time. Tap the down arrow to the right of the Send button. A small box appears indicating that Schedule send.
From there you can decide when you want him to go. He will sit in your Program folder until the time comes. You can cancel and reschedule it as much as you want.
6. Disabling threads is another of the best Gmail tips and tricks
Sometimes you are part of an email conversation that no longer concerns you. Luckily, you can mute the conversation by selecting it and clicking After > Mute. This removes it from your inbox and sends the conversation to your archives.
7. Use confidential mode
To protect sensitive data, send a confidential message. This means that people cannot forward, copy, print, or download your message or attachments. You can also set expiration dates for your emails or require an SMS verification code before someone opens a message. To activate it, log in to an administrator account.
On the Admin console home page, navigate to apps. Click on Google Workspace > Gmail > User Settings > Confidential Mode. Then check the box next to Activate confidential mode. Save your changes and you are good to go.
RELATED: 8 ways Google constantly invades your privacy
8. Find out if someone opened your email
Now that we’ve reviewed some of the best Gmail tips and tricks, it’s time to learn about Gmail extensions. Email Tracker for Gmail has over 2 million active users, and for good reason. It’s a free way to get tracking alerts, mail merge functionality, and link tracking.
When you use Gmail without any add-ons, you never know when someone has opened an email. With this extension, you can have peace of mind knowing that the person you contacted has seen your email. You can also check out other reputable extensions to optimize your inbox.
9. How to Access Gmail Even When You’re Offline
You can still send emails even when the internet is down. Just go to Gmail Offline Settings and check the box next to Enable offline messaging. It looks like this:
Hit Save changes and you are good to go.
10. Add a delegate
You should never share your password with anyone. But you can share an inbox with someone. If you grant someone access to your Gmail account, they can sort emails with filters, archive emails, and use labels to organize emails. They can also send, read and delete emails.
To add a delegate, open Gmail on your computer and go to Settings > See all parameters > Accounts and import or Account > Add another account. Enter your delegate’s email address and press The next step > Send email to grant access.
Here are some additional guides to check out
A major change is coming to your Gmail inbox
Gmail tips and tricks: 10 buried settings and features to try